Microsoft 365 Governance
Control access, MS Teams, and content sprawl
overview
Problem Statement
As organizations use Microsoft 365 to improve collaboration and streamline workflows, managing access, content, and communication across platforms like Teams, SharePoint, and OneDrive becomes more complicated. Without a clear set of rules and controls, companies can face several problems. Sensitive data and documents may be shared with the wrong people, putting the organization at risk for security issues and compliance violations. Over time, content in Teams, SharePoint, and OneDrive can become disorganized, leading to an overload of unmanaged documents and data. This makes it harder to find important information and can slow down work. Additionally, without consistent policies for things like document storage, permissions, and access, different departments may follow different practices, causing confusion. As more people use tools like Teams, uncontrolled access to channels, files, and messages can lead to unauthorized sharing, data breaches, and compliance risks.
Solution
To address these challenges, implementing a Microsoft 365 Governance strategy can help you control access, manage content, and ensure that your environment remains secure, compliant, and well-organized. By using tools such as Microsoft Teams Admin Center, SharePoint policies, and Microsoft 365 Compliance Center, your company can establish a clear governance framework that enables secure collaboration and reduces content sprawl.
Benefits
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Control Access and Permissions
By leveraging Azure Active Directory and Microsoft Teams Admin Center, we can define user roles and permissions, ensuring that sensitive information is only accessible to authorized individuals. Granular control over Teams, SharePoint sites, and document libraries ensures that users have access to the right resources, no more, no less. -
Manage Content
Governance tools in SharePoint and OneDrive allow you to implement content management policies such as retention rules, versioning, and metadata management. This ensures content is stored in a structured and compliant manner, making it easier to organize, search, and retrieve critical documents while preventing data overload. -
Increased Accuracy and Consistency
Automated workflows ensure that tasks are performed consistently and without errors. With Power Automate, data is entered and routed automatically, reducing the chances of human error, maintaining uniformity, and increasing accuracy in decision-making. -
Security and Compliance
Microsoft 365 offers enterprise-grade security features, including multi-factor authentication (MFA), data encryption, and advanced threat protection. With Microsoft 365 Compliance Center, you can set up monitoring and auditing capabilities to ensure that all teams and users adhere to regulatory standards like GDPR, HIPAA, and more.
RESOLVE
You are one step away from solving many problems in your processes
We recommend that you take action to continue growing, improving and saving money that will help you invest in the future of your company and for the benefit of your employees.
